Rules of The Association & Codes of Ethics



Updated February 2019

  1. Name and Objects

This association shall be called the Eastern Bearded Collie Association. Its objects shall be to promote and encourage the welfare, breeding, working and showing of the Bearded Collie. To arrange Dog Shows according to the rules and regulations laid down for such shows by the Kennel Club, and to promote good fellowship among the members.

  1. Officers and Committee
  • The Association shall consist of a Patron, President, Vice President, Chairman, Vice Chairman, Honorary Secretary, Honorary Treasurer, a Committee of at least eight and an unlimited number of members. The Secretary and Treasurer shall be allowed to vote with the Committee. The Chairman shall be allowed to vote with the Committee and if necessary, will be allowed a casting vote.
  • The management of the Association shall be in the hands of the Chairman, Honorary Secretary, Honorary Treasurer and the Committee.
  • The elected Officers and two Committee members shall retire annually, but shall be eligible for re-election. Meetings of the Committee shall be held as often as may be deemed necessary, and five shall form a quorum for the transaction of business. The Committee shall have the power to co-opt Members on to the Committee in the event of positions becoming vacant between Annual General Meetings. These co-opted Members to hold office until the next Annual General Meeting. Seven clear days’ notice shall be given to all Committee Members of Committee Meetings. In the event of being inconvenient to call a Committee Meeting, it shall be competent for the Secretary to transact all such business as might be done at a meeting of the Committee by telephone or letter, but the replies in writing of five of the Members of the Committee must be obtained before such business shall be considered as having the sanction of the Committee, and being binding accordingly
  • Any Committee Member who fails to attend three consecutive meetings shall cease to be a Member of the Committee, unless he or she has a reasonable excuse acceptable to the Committee, but may continue as an Association Member subject to the rules of Membership. No individual who has been a member of the Association for less than one year may serve as an elected Committee Member.
  • No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.
  1. Members
  • The number of members is unlimited. Any person is eligible to join the Association and on application will be accepted as a Provisional Member, until the next meeting of the Committee, providing that they have not been banned by the Kennel Club (see Rule 12) nor convicted by a Court of cruelty to animals.

If approved by a two thirds majority of those present at a properly constituted Committee Meeting, Provisional Members shall become Full Members retrospectively, from the date of their original application. Unsuccessful applicants will be notified and shall cease to be Members with immediate effect.

Any Member who is convicted by a court, of cruelty to animals shall be subject to the provisions of Rule 12 and may be expelled from the Association.

  • The Association must make a list of members and their addresses available for inspection, if so requested, by members of the Association or by the Kennel Club.
  • All Members to abide by Code of Ethics already laid down.
  1. Voting Rights
  • Each Member shall be entitled to one vote, after one year’s membership. In cases of joint membership, each member of the partnership is entitled to one vote.
  • Postal Votes or proxy votes are not allowed
  • Voting shall normally be by show of hands, but may be by secret ballot if so, decided by a majority of those entitled to vote and present at the meeting.
  1. Membership Subscriptions
  • Membership Subscription £8.00 Single, £10.00 Joint, are due on the 1st January each year and payable to the Honorary Treasurer.

Any person whose subscription is unpaid by the 31st January shall not have voting privileges, that is they will not receive any forms for postal nominations for Officers, Committee, Judges, Judging Lists etc. They shall not be eligible for nomination as an Officer or Committee Member of the Club.

  • As from 31st March any person whose membership has lapsed may apply for re-admission to membership after paying 50p enrolment fee.

Membership fees paid after 31st October should carry through to the end of the following year.

  1. Association Property
  2. The property of the Association shall be vested in the Committee and in the event of the Association ceasing to exist for any cause, a Special General Meeting shall be called to determine the disposal of all assets of the Association.
  3. The outcome of the meeting shall be notified to the Kennel Club without undue delay and within six months, a final statement of account, with a record of the disposal of the property of the Association, shall be forwarded to the Kennel Club by the Officers and Committee of the Association.
  1. General Business
  2. The Financial Year of the Association shall be from 1st January until 31st December. The Annual General Meeting shall be held as soon as possible after the 31st December and shall be open to all paid up members. The Annual General Meeting shall receive the report of the Committee and Balance Sheet, shall elect Officers and discuss any resolution duly placed on the Agenda of which prior notice has been given to the Honorary Secretary. 28 days’ notice shall be given in writing to members of an Annual General Meeting. Agenda Items shall be forwarded up to 14 days before the date of the Annual General Meeting in writing to the Honorary Secretary. No business shall be transacted at an Annual General Meeting unless notice appears thereof on the Agenda or is, in the opinion of the Committee, urgent. The election of Officers and Committee at the Annual General Meeting shall be by vote by those present at the Meeting. They shall be proposed and seconded by members eligible to vote. All voting at meetings must be by show of hands unless otherwise decided by the meeting
  3. A Special General Meeting shall be summoned by the Honorary Secretary if ten percent of Members send a signed requisition stating the subject to be discussed. The Committee of the Association is also empowered to call a Special General Meeting. No business other than the matter on the Agenda can be discussed at a Special General Meeting. Members shall be notified by post at least 14 days prior to the Special General Meeting
  4. The Rules of the Association may not be altered except at an Annual General Meeting or Special General Meeting, notice of which states the reason(s) for the proposal to alter rules and shall not be brought into force until the Kennel Club has been advised and has given its approval of the alteration
  5. Notice of the AGM will be given to members by an announcement in the Canine Press.
  6. The Association shall not join any federation of Societies or Clubs.
  7. No member of the Association or office bearer shall incur any liability financial or otherwise, in the name of the club, without authority of the Committee.
  8. Association Rules will be made available to every member.
  1. Association Accounts
  2. A Current Account shall be held in the name of the Eastern Bearded Collie Association at a reputable Bank approved of by the Committee. In addition, a Deposit Account or Building Society Account may be held in the name of the Association and the Honorary Treasurer is empowered to transfer monies to such Account from the Current Account if the Committee gives its approval.
  3. Withdrawal shall be made on the signature of two or more Officers, Chairman or Honorary Secretary plus Honorary Treasurer.
  4. The Honorary Treasurer shall keep books of accounts and prepare each year a statement of income and expenditure and Balance Sheet at the end of the financial year.
  5. A qualified auditor shall be appointed by the Committee. Said auditor shall sign the Balance Sheet as correct before it is published or report at once to the full Committee if unable to do so.
  6. The accounts shall be submitted annually to the Kennel Club and presented to members at the Annual General Meeting of the Association.
  1. Judges Lists
  2. Each year, the Association shall produce lists of judges of which it approves and these shall be submitted to the Kennel Club as part of the Association’s Annual Returns.
  3. Judges Lists shall be valid from 1st January to 31st December each year and the expiry date shall be shown on each list. In the event of any revision during the year the Kennel Club shall be notified.
  4. Candidates wishing to be added to the Judges Lists must make application to the Sub-Committee Secretary. Application forms are to be available and give full details of the qualifications required.
  5. Each application shall be considered by the Sub-Committee of the Association, who shall conduct a ballot among themselves and whose decision is final.
  6. Judges Lists shall be divided into five parts as follows –

List A1

For candidates who have previously been approved by the Kennel Club to award Challenge Certificates in the breed and have the support of the EBCA.

List A2

For candidates who fulfil all the requirements for the A3 List and who have been assessed in accordance with Kennel Club requirements and accepted by the Kennel Club for inclusion on the A2 List and have the support of the EBCA


This list is comprised of candidates who in the opinion of the EBCA are qualified to award Challenge Certificates in the breed but as yet not been approved by the Kennel Club. Candidates must fulfil all the requirements.


This list is comprised of candidates who in the opinion of the EBCA are qualified to award Challenge Certificates in the breed but as yet not been approved by the Kennel Club. Candidates must fulfil all the requirements.


This list is comprised of candidates for shows where Challenge Certificates are not awarded. Candidates must fulfil all the requirements.


This list is comprised of candidates for shows where Challenge Certificates are not awarded. Candidates must fulfil all the requirements.

List C

For aspirant judges who have shown an interest in the breed, including persons who have judges the breed at limited and open shows, but do not yet qualify for the B List and have the support of the EBCA

  1. Appointment of Show Judges

The Committee will vote for judges for the Open and Championship Shows, choosing names from the Associations Judges Lists.

  1. Status of Committee and Officers at Shows

Committee Members or Officers of the Association may not exhibit or handle any dog at the Association shows and must not permit any dog to compete if they are the registered owner or joint owner. This rule does not apply to Obedience or Working Events or to Matches.

  1. Expulsion of Members

Any Member who shall be disqualified under Kennel Club Rule A11.j(5) and/or Kennel Club Rule A11.j(9) shall ipso facto cease to be a Member of the Society.

If the conduct of any Member shall, in the opinion of the Committee of the Association, be injurious or likely to be injurious to the character or interests of the Association, the Committee of the Association may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a Member of the Association except that he/she may, within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose. If the Society expels any Member for discreditable conduct in connection with dogs, dog shows, trials or competitions, the Society must report the matter in writing to the Kennel Club within seven days and supply any particulars required.

  1. Annual Returns to The Kennel Club

The Officers acknowledge that during the month of January each year, Maintenance of Title fee will, be forwarded to the Kennel Club by the Honorary Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Association which may occur during the course of the Year.

  1. Matters of Dispute Affecting the Association

The Kennel Club is acknowledged to be the final court of appeal in all matters of dispute.



updated February 2019

(approved by the Kennel Club)

All members of the Eastern Bearded Collie Association undertake to abide by its general Code of Ethics.

  1. When planning a litter consideration should be given to temperament, type, health and general physical characteristics. Nervous or aggressive dogs should not be bred from.


  2. Indiscriminate breeding from stock not tested for inherited abnormalities, such as Hip Dysplasia, Collie Eye Anomaly, Progressive Retinal Atrophy, etc, should be avoided.  For example it is unwise to breed from any animal whose hips have not been X-Rayed and scored by the K.C./B.V.A Hip Dysplasia Panel.  Equally no breeding stock should be used that exhibits serious deviations from the Bearded Collie Standard.


  3. The Association advises the owner of any Bearded Collie who exhibits such inherited defects, as stated in 2 above, to inform the Breeder who, in turn, should inform the owner of the stud dog concerned.


  4. The Association believes that no Bearded Collie bitch should be bred from until she is fully mature. The minimum age at which a bitch should be mated is two (2) years of age.  The maximum age we recommend for a bitch to have a litter is seven (7) years.  No bitch should be bred from every season.


  5. All breeding should be aimed at improving the breed and this should  be observed by owners of stud dogs and owners of brood bitches.


  6. No member shall breed a litter unless they are able to devote proper care and attention to the welfare of both the puppies and the dam.  Owners of stud dogs should ensure that stud service is only made available to breeders who satisfy the above requirement. Moreover breeders should be both willing and able to re-home any of their dogs/bitches progeny and be prepared to give assistance and advice in case of problems, always impressing on the new owner that this service is available.


  7. The minimum age for the sale or transfer of puppies to their new homes is eight (8) weeks.


  8. Puppies should not normally be exported unless they are fully inoculated and have reached the age of three (3) months.  Exceptions to this are possible e.g. if the owner or his known representative are travelling with the puppy


  9. Puppies should not be exported to countries where they are not protected by anti-cruelty laws.


  10. Puppies should not be sold to laboratories, pet shops, dealers in dogs or to any person known to sell to such establishments.


  11. Prospective buyers of puppies should be screened for suitability and should be advised of the characteristics of the Bearded Collie as a breed, with the need for grooming and exercise.  Puppies should not be sold to homes where they will be unsupervised for long hours during the day.  Buyers should also be shown an adult specimen of the breed in its normal habitat in order to appreciate its characteristics and size when fully grown.


  12. No puppy for which a firm booking has been obtained from one person should be sold to another without first obtaining a definite cancellation.


  13. If any puppy which has a known defect, such as mismarking, any serious departure from the standard or any health problem, is sold, the buyer should be made fully aware of such defects and their possible consequences.


  14. Information, such a pedigree, diet sheet, worming KC registration forms (if available) and grooming instructions should be supplied at the time of sale or transfer.


  15. It is expected that advertisements by members should be factual.  Misleading statements and exaggerations or an unfounded implication of superiority should not be used.


  16. Members of the Eastern Bearded Collie Association contravening this Code of Ethics for Breeders may be asked by the Committee to explain their behavior.  The Committee reserves the right to take such action as deemed necessary.



    updated February 2012

    (Kennel Club Requirement)

1) Will properly house, feed, water and exercise all dogs under their care and arrange for appropriate veterinary attention if and when required.

2) Will agree without reservation that any veterinary surgeon performing an operation on any of their dogs which alters the natural conformation of the animal, or who carries out a caesarean section on a bitch, may report such operation to the Kennel Club.

3) Will agree that no healthy puppy will be culled. Puppies which may not conform to the Breed Standard should be placed in suitable homes.

4) Will abide by all aspects of the Animal Welfare Act.

5) Will not create demand for, nor supply, puppies that have been docked illegally.

6) Will agree not to breed from a dog or bitch which could be in any way harmful to the dog or to the breed.

7) Will not allow any of their dogs to roam at large or to cause a nuisance to neighbours or those carrying out official duties.

8) Will ensure that their dogs wear properly tagged collars and will be kept leashed or under effective control when away from home.

9) Will clean up after their dogs in public places or anywhere their dogs are being exhibited.

10) Will only sell dogs where there is a reasonable expectation of a happy and healthy life and will help with the re-homing of a dog if the initial circumstances change.

11) Will supply written details of all dietary requirements and give guidance concerning responsible ownership when placing dogs in a new home.

12) Will ensure that all relevant Kennel Club documents are provided to the new owner when selling or transferring a dog, and will agree, in writing, to forward any relevant documents at the earliest opportunity, if not immediately available.

13) Will not sell any dog to commercial dog wholesalers, retail pet dealers or directly or indirectly allow dogs to be given as a prize or donation in a competition of any kind. Will not sell by sale or auction Kennel Club registration certificates as stand alone items (not accompanying a dog).

14) Will not knowingly misrepresent the characteristics of the breed nor falsely advertise dogs nor mislead any person regarding the health or quality of a dog.

15) Will when breeding dogs, adopt as a minimum standard the principals, requirements and recommendations as embodied in the Kennel Club’s Assured Breeder Scheme. It is recommended that members who breed should apply to join the scheme.

Breach of these provisions may result in expulsion from club membership, and/or disciplinary action by the Kennel Club and/or reporting to the relevant authorities for legal action, as appropriate.